As some members are stepping down we are currently looking for a new Chair, a new Vice-chair and also an Events Team lead. There is quite a bit of flexibility and overlap with how the roles are shared within the team
depending on people's strengths and time availability. Also we would hope that as more people get involved more tasks will be able to be delegated.
Their current roles are as follows:
Chair and Vice-chair
1. Being the contact person between the PA and the school
a. Booking events with the school, meetings etc, refreshments, school calendar entries
b. Managing (with the treasurer, committee and PA meeting) donations to the school
2. Running the PA
a. Collate agendas and notices for, and then chair AGM, 4 general meetings and
approx., 3 committee meetings per year.
b. Occasional letters to e.g. employers to help donations.
c. Help Treasurer and Secretary with regular stuff (see charity commission etc)
d. Look after our Volunteers email list (and be mindful of data protection
regulations)
e. Replying to parents' emails.
f. DBS (Disclosure and Barring service) checks on helpers (normally not needed, but
school can ask for them, and we used them for 5 familiarisation test)
g. Maintaining our page on School website, our own website
h. From local council: License for raffle, alcohol license
b. Diwali celebration
c. Raffle: compose letters to ‘sponsors’ for prizes, tickets and instructions printed,
distribution, collect and manage money, organise draw etc.
d. Year 7 disco: Arrange DJ, sound technician, Food, table and layout, crockery, online
ticket sales, recruit and manage PA, volunteers, posters/ flyers, advance notices,
investigating safe – keeping rules, marshalling entry and pick up, first aiders, event
insurance
e. Quiz night
f. After school ice cream sale
a. Collate agendas and notices for, and then chair AGM, 4 general meetings and
approx., 3 committee meetings per year.
b. Occasional letters to e.g. employers to help donations.
c. Help Treasurer and Secretary with regular stuff (see charity commission etc)
d. Look after our Volunteers email list (and be mindful of data protection
regulations)
e. Replying to parents' emails.
f. DBS (Disclosure and Barring service) checks on helpers (normally not needed, but
school can ask for them, and we used them for 5 familiarisation test)
g. Maintaining our page on School website, our own website
h. From local council: License for raffle, alcohol license
Events Team Lead:
This is a new role, partly to take some of the pressure off the Chair.
1. Helping with school events (not all of these occur every year)
a. Year 7 social evening
b. School plays
c. Beyond Newstead (careers etc)
d. Prize distribution ceremonies
e. Sports day
f. Last day of summer term commemoration day
g. Literary festival
h. Performing arts completion
i. Open morning
j. Entrance tests
a. Year 7 social evening
b. School plays
c. Beyond Newstead (careers etc)
d. Prize distribution ceremonies
e. Sports day
f. Last day of summer term commemoration day
g. Literary festival
h. Performing arts completion
i. Open morning
j. Entrance tests
2. Organising our own events
a. Familiarisation tests for year 5b. Diwali celebration
c. Raffle: compose letters to ‘sponsors’ for prizes, tickets and instructions printed,
distribution, collect and manage money, organise draw etc.
d. Year 7 disco: Arrange DJ, sound technician, Food, table and layout, crockery, online
ticket sales, recruit and manage PA, volunteers, posters/ flyers, advance notices,
investigating safe – keeping rules, marshalling entry and pick up, first aiders, event
insurance
e. Quiz night
f. After school ice cream sale
